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2017 Solid Waste Operations Study PresentationSolid Waste Operations Study May 3, 2017 Summarize Findings • Discuss Recommendations 2 Agenda and Purpose Project Tasks Status Task 1 – Data Gathering/Waste Composition Study Completed Task 2 – Operational Assessment Completed Task 3 – Benchmarking Completed Task 4 – Rate Study Cost of Services Revenue & Expense Baseline Projection Rate Scenarios Completed Completed Completed Task 5 – Evaluation & Feasibility Analysis Completed Task 6 – Recommendations/Final Report In Progress Residential Collection Service • Garbage 2x/week Automated curbside service in 95-gallon carts • Recycling 1x/week Automated curbside service in 64-gallon carts • Bulk waste 1x/month – no limit Yard waste is commingled with bulk waste Commercial Collection • Garbage 1-6x/week in carts or dumpsters • Recycling in roll carts 3 Collection Programs Newspaper 2.0% Corrugated Cardboard 4.4% All Other Recyclable Paper 5.5% All Plastic Containers 4.8% Bulky Rigid Plastics 1.5% Metal Cans 1.6% Glass Containers 4.6% Expanded Polystyrene 1.0% Film and Other Plastics 7.2% Textiles 4.0% Other Metals 2.8% Electronics 2.0% Low Grade Paper 8.6% Clean Wood Waste 1.0% Yard Waste 11.6% Food Waste 14.6% C&D Debris & Treated Wood 10.2% Other Garbage 12.7% Composition of Aggregate Waste (% by weight) Includes Commercial, Multi-Family, and Residential Waste Streams) 4 Waste Composition Study Other Materials 22.8% Compostables 35.8% Potential Recyclables 17.0% Program Recyclables 24.4% Corrugated Cardboard, 1.1% All Other Recyclable Paper, 0.7% Bulky Rigid Plastics, 1.1% Textiles, 1.9% Furniture & Matresses, 16.0% Other Metals, 4.5% Electronics, 8.1% Clean Wood Waste, 6.3% Yard Waste, 42.4% D Debris & Treated Wood, 16. Other Garbage, 1.3% 5 Waste Composition Study Composition of Residential Bulk Waste (% by weight) Other Materials 17.8% Compostables 48.7% Potential Recyclables 30.5% Program Recyclables 3.0% 6 Recycled Materials 7.9% Newspaper 1.6% Corrugated Cardboard 3.6% All Other Recyclable Paper 4.4% All Plastic Containers 3.8% Bulky Rigid Plastics 1.3% Metal Cans 1.3% Glass Containers 3.6% Expanded Polystyrene 0.8% Film and Other Plastics 5.7% Textiles 3.4% Furniture & Matresses 2.2% Other Metals 2.8% Electronics 2.7% Low Grade Paper 6.7% Clean Wood Waste 1.6% Yard Waste 15.0% Food Waste 11.5% C&D Debris & Treated Wood 10.3% Other Garbage 9.9% Other Materials 20.2% Compostables 34.8% Potential Recyclables 17.6% Program Recyclables 27.4% Total City-Collected Materials Includes Commercial, Multi-Family, and Residential Waste Streams) 7 Waste Stream Tonnage Waste Stream FY2014 FY2015 FY2016 Change 2014-16 Residential Garbage 15,845 16,023 16,446 3.79% Residential Recyclables 2,987 3,065 3,173 6.22% Residential Bulk Waste 4,909 5,546 6,203 26.4% Commercial Garbage 16,586 17,012 18,651 12.5% Total 40,327 41,646 44,473 10.3% 8 Feasibility Analysis Collection: in-house vs contracted • Residential collection frequency • Route optimization • Task system • Alternative fuels • Pay-As-You-Throw • Bulk waste limits Recycling goals • Recycling opportunities • Education & Outreach E&O) • Multi-family and commercial recycling programs • Yard waste recovery • Organics recovery • Hauler permitting and reporting • Emerging technologies 9 Recommendations Revenue Generation Expense Reduction Service Rate Adjustment Residential Commercial Bulk Waste Program Enhancements Volume limits Frequency Drop-off Daily designated routes (by street) Roll -Off Permit Program Utilization Capacity Commercial Services Audit Dumpster service Additional carts Caster roll out service Commercial Operations Enclosure specifications Caster roll out service Recycling Programs (disposal avoidance) Enhance residential E&O Multi-family program Commercial program Recycling composition study 10 Rate History Commercial and Residential Rate History 48.2% reduction in residential rates since 2009 11 Cost of Service FY2017 Rates per Month/Unit) Estimated Cost of Services per Month/Unit)% Change Residential Collection Service Curbside Garbage $13.76 Curbside Recycling $4.21 Curbside Bulk Waste $9.54 Total Residential Monthly Fee $17.08 $27.51 61% Annual Assessment $205.00 $330.12 61% Additional Garbage Roll Cart $8.55 $11.06 29% Commercial Collection Service Commercial Carted Garbage Service $24.50 $23.62 -4% Additional Garbage Roll Cart $16.00 $17.34 8% Commercial Container Service (per CY)*$6.17 $4.68 -24% Calculated as average cost per cubic yard 17.08 12 Baseline Projections Sufficiency Requirements • Target Fund Balance • Fleet Replacement FY2014: 20% Rate reduction FY2015: Resource Recovery Board (+$1.1M); Fleet purchase (-$12k); Pension plan adjustment (-$1.28M) FY2016: Vehicle loan (+$501,729); Fleet purchase (-$778,890) FY2017: Vehicle loan (+$1.1M); Fleet purchase (-$1.1M) 2013 Actual 2014 Actual 2015 Actual 2016 Actual 2017 Projected 2018 Projected 2019 Projected 2020 Projected 2021 Projected Total Revenue (+)$7,841,978 $5,549,043 $6,661,835 $6,066,403 $6,601,765 $5,553,654 $5,552,278 $5,548,928 $5,565,180 Total Expenditures (-)$6,353,918 $6,131,703 $5,372,147 $7,735,614 $7,074,679 $6,208,124 $7,237,659 $6,350,676 $6,627,277 Depreciation (+)$196,502 $218,786 $276,395 $276,395 $380,458 $389,833 $484,520 $484,520 $498,583 TOTAL SURPLUS/(SHORTFALL)$1,684,562 ($363,874)$1,566,083 ($1,392,816)($92,456)($264,637)($1,200,861)($317,228)($563,515) Unrestricted Fund Balance Fund Balance (end of year)$3,344,508 $2,950,864 $3,240,806 $2,074,838 $1,982,382 $1,717,744 $516,883 $199,655 ($363,860) Target Fund Balance (20% of TL Exp)$1,270,784 $1,226,341 $1,074,429 $1,547,123 $1,414,936 $1,241,625 $1,447,532 $1,270,135 $1,325,455 Target Fund Balance Met? (EOY)Yes Yes Yes Yes Yes Yes No No No Fund Balance (Months of Op Expenses)6.5 6.0 7.6 3.3 3.6 3.5 0.9 0.4 -0.7 13 Financial Projection Fund Balance with Current Rates (Baseline) Total Expenses Total Revenue Minimum Required Fund Balance Target Fund Balance Unrestricted Fund Balance Future Past Target Unrestricted Fund Balance: 20% to FY2021 Scenario 1: • 5.5% increase in FY2018 • Annual CPI adjustment* – FY2019-2021 Scenario 2: • 3% increase in FY2018 • 3% increase in FY2019 • 3% increase in FY2020 • Annual CPI adjustment* – FY2021 14 Rate Scenarios For the purpose of modeling, CPI was estimated to be 1% per year. 15 Scenario 1 – Proposed Rates FY2017 Rates per Month/Unit) FY2018 Rates per Month/Unit)% Change Residential Collection Service Residential Collection Service $17.08 $18.02 5.5% Annual Assessment $205.00 $216.24 5.5% Additional Garbage Roll Cart $8.55 $9.02 5.5% Commercial Collection Service Commercial Carted Garbage Service $24.50 $25.85 5.5% Additional Garbage Roll Cart $16.00 $16.88 5.5% Commercial Container Service (per CY)*$6.17 $6.51 5.5% Caster Roll Out (per collection)$12.50 $13.19 5.5% Calculated as average cost per cubic yard 16 Scenario 1 - Projections Future Past includes vehicle depreciation) 17 Rate History + Scenario 1 Commercial and Residential Rate History Future Past 18 Scenario 2 – Proposed Rates FY2017 Rates per Month/Unit) FY2018 Rates per Month/Unit)Change FY2019 Rates per Month/Unit)Change FY2020 Rates per Month/Unit)Change Residential Collection Service Residential Collection Service $17.08 $17.59 3%$18.12 3%$18.66 3% Annual Assessment $205.00 $211.08 3%$217.44 3%$223.92 3% Additional Garbage Roll Cart $8.55 $8.81 3%$9.07 3%$9.34 3% Commercial Collection Service Commercial Carted Garbage Service $24.50 $25.24 3%$26.00 3%$26.78 3% Additional Garbage Roll Cart $16.00 $16.48 3%$16.97 3%$17.48 3% Commercial Container Service (per CY)*$6.17 $6.36 3%$6.55 3%$6.75 3% Caster Roll Out (per collection)$12.50 $12.88 3%$13.26 3%$13.66 3% Calculated as average cost per cubic yard 19 Scenario 2 – Projections Future Past includes vehicle depreciation) 20 Rate History + Scenario 2 Commercial and Residential Rate History Future Past Thank You! 21